Carolane Bayama-Zola

Management of clients' legal files (physical and digital): gathering documents, updating documentation, filing, and archiving. Reception and handling of clients, management of the telephone switchboard (transferring calls, taking messages). Receiving, sorting, and distributing incoming mail within the law firm. Preparation and follow-up of legal files. Drafting and formatting basic legal documents, such as contracts, procedural documents, and legal letters. File monitoring (establishment, integrity, progress, and conclusion), informing stakeholders of progress. Drafting and formatting legal documents such as contracts, letters, and minutes. Preparation of documents required for filing cases with courts or competent authorities. Drafting and formatting various legal correspondence, contracts, and documents.

1. Administrative and legal management • Drafting and proofreading agreements (framework, collaboration, internship, permanent contracts for construction sites, addenda, postdoctoral contracts, etc.). • Regular communication with institutional partners such as the Legal Department, CNRS, INSERM, and universities. • Monitoring projects related to legal obligations (hazardous work, derogations, letters to the labor inspectorate and the public prosecutor). • Legal monitoring and drafting of legal update notes for the HR department and relevant services. 2. Support for bodies and social relations • Organization and participation in CSE (Social and Economic Committee) and CSSCT (Health, Safety, and Working Conditions Committee) meetings. • Calculation and monthly management of employee representatives' delegation hours. • Presentation of strategic points (contracts, procedures, social dialogue) in CSE meetings. • Implementation of an action plan to improve social relations and dialogue. 3. Contributions to well-being at work and risk prevention • Active member of the psychosocial risks/sexual and gender-based violence cell, with steering responsibilities (head of the working group for bodies). • Organization and participation in HR workshops for managers and employees. • Concrete actions within the framework of Quality of Life at Work (Color Food, Mondial Food). • Training and awareness-raising on workplace safety and mental health first aid topics. 4. Cross-functional projects and crisis management • Project manager for the implementation of a delegation hour tracking tool. • Training in negotiation during crises and mediation with social partners (Beyond Conflict method). • Participation in strategic events and training (MESR, CNMST 2024, JuriSup, etc.). 5. Other key tasks • Collaboration with cross-functional departments (SPST, HSE) and daily support for research units. • Creation and improvement of administrative procedures (international assignments, leave donations, accounting follow-up).

In-depth research on specific legal issues to develop effective strategies. Drafting and updating processes and procedures, operational legal memos, and agreement templates. File assembly, document gathering and verification, conducting legal procedures. Completion and monitoring of legal and administrative formalities, ensuring deadlines are met. Conducting professional monitoring, drafting summaries. Analysis of legal and regulatory texts, monitoring case law to anticipate the impact on activities. Active participation in negotiation and conflict resolution between stakeholders. Conducting documentary research to build solid cases. Drafting and revising policies and procedures to ensure compliance with current laws. Assistance in drafting contracts, settlement agreements, and other legal documents.