Freelancer profile translated to English.
Back to original languageAbout Bouaoud
Experienced HR administrative assistant, I support companies, firms, and executives in the daily management and monitoring of their human resources. I am involved in personnel administration, employee file management, and the monitoring of absences and leave, preparation of variable payroll elements, drafting HR letters, and ensuring administrative documents are compliant.
Coming from the civil service, I have a mastery of administrative procedures, deadline adherence, and the confidentiality of sensitive data. Organized, rigorous, and reliable, I help you secure your HR management, streamline your processes, and save valuable time.
Available remotely, I adapt to your occasional or recurring needs with professionalism and responsiveness.
French
Native or bilingual
English
Conversational
Remote only
Primarily works remotely
Experience
- Ville de RoubaixExecutive AssistantPUBLIC SECTORSeptember 2007 - Today (18 years and 11 months)Roubaix, France• Respond to various correspondence (individuals, administrations…).• Manage phone calls, calendars, and emails for city hall executives.• Schedule appointments with the mayor and various stakeholders from neighborhoods, the city, and the metropolitan area.• Participate in various meetings.• Prepare for thematic commission meetings related to municipal projects.• Provide administrative and confidential support to the management team.• Manage external contacts for the Mayor of the southern districts of the City of Roubaix and follow up on necessary regular communications for priority contacts.• Prepare meeting agendas and information documents for the board of directors and management members.• Conduct research to prepare, gather, and verify information documents, programs, and materials for all executive meetings.• Distribute tasks to executives and manage complex work schedules and various administrative functions.• Manage office supply inventory, ensuring availability through timely orders.• Contribute to team productivity by ensuring office supplies are well-organized and always available in sufficient quantities.• Organize logistics, catering services, schedules, and travel for meetings and events attended by administrators, the district mayor, and the director.• Respond to emails and other correspondence to facilitate communication and improve the company's operational processes.• Monitor and organize absenteeism, leave, and variable hours for staff in the HRIS.• Manage and process invoice commitments in Financial Management.
- Ville de RoubaixHuman Resources AssistantSeptember 2007 - November 2018 (11 years and 2 months)Roubaix, France• Monitor the careers of permanent and non-permanent staff (managing a portfolio of 280 employees).• Prepare payroll (entering variable elements for payroll control).• Draft career-related documents (decisions, contracts, and amendments).• Draft administrative documents: letters, certificates, certificates for employment centers and social security.• Maintain individual files.• Manage files (mutual insurance, transport, working hours...).• Welcome, advise, and support employees in their various procedures.• Write job advertisements respecting the specifics of each recruitment channel and employer branding.• Receive, read, and sort candidate CVs.• Identify and pre-select candidates matching the profile.• Organize interviews, schedule appointments, manage the calendar.• Represent the employer company at career fairs and job expos.
- Ville de RoubaixSecretary ManagerNovember 2004 - December 2004 (1 month)Roubaix, France• Administrative tasks, typing correspondence.• Filter phone calls.• Update files.• File and archive documents.• Write meeting minutes.
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Education
- BTS in Management Support Assisting Management in Strategic Choices, While Remaining Within the Legal Framework.Lycée Jean-Moulin2007BTS Support À L'Action Managériale Assister La Direction Sur Les Choix Stratégiques, Tout En Restant Dans Le Cadre Légal.
- Professional Baccalaureate in Management AdministrationLycée Jean-Moulin2005BAC Pro Gestion Administration
Skill set
Categories
- Other