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About Biviana

I am Biviana Rodríguez, an administrative professional with over 10 years of experience in executive, operational, and documentary management in demanding multinational environments.
Currently, as part of a team, I coordinate the management of operational permits for international airlines, having processed more than 15 operational permits this year alone for routes between Spain, Colombia, and Venezuela. This has given me solid experience in regulatory compliance, documentary management, and coordination with multiple stakeholders — managers, directors, and authorities — under tight deadlines.
My work style is based on organization, attention to detail, and proactivity. I design and maintain cloud-based documentary management systems that ensure traceability and immediate availability of information, which is key for any company that needs order and reliability in its administrative processes.
What can I bring to your project?
- Management of agendas, travel, and administrative procedures
- Organization and filing of project documentation
- Coordination with suppliers, clients, and multidisciplinary teams
- Sensitivity to regulatory compliance (currently training as a Compliance Officer)
- Executive support to Directorate/Vice-presidency in strategic information management
I am proficient in Microsoft Office, Google Workspace, and cloud-based documentary management tools. Basic English level, currently in active training to improve it constantly.
I am a resourceful person, with the ability to adapt to different sectors and work cultures — my experience ranges from the aeronautical sector to HR management and customer service. It will be a pleasure to contribute my experience and commitment to your project.
  • Spanish

    Native or bilingual

Can work on-site
Madrid (up to 50km)

Experience

  • Grupo Consultor Aeronáutico
    Legal Assistant / Virtual Executive Assistant
    April 2019 - Today (7 years and 4 months)
    As part of the regulatory management team, I coordinate the processing of more than 20 flight permits annually with civil aviation authorities, for a portfolio of international airlines operating routes between Spain, Colombia, and Venezuela, including charter operations, ensuring zero regulatory non-compliance incidents. I maintain direct contact with client management, directors, and administrative staff, and collaborate closely with the Vice-presidency in managing strategic information and highly complex governmental procedures. I designed a cloud-based documentary management system that ensures immediate data availability for legal audits. As part of the team, I provide agile and immediate responses to international B2B clients' inquiries regarding the status of procedures and regulatory processes.
  • Hoja Creativa
    Headhunter Consultant
    October 2017 - February 2018 (4 months)
    I conducted active searches for technical profiles using social recruiting strategies on LinkedIn, under the direction of management, to whom I presented interviewed profiles for validation. I coordinated and executed virtual competency-based interviews, and maintained full candidate traceability using Trello, consistently meeting finalist submission deadlines. I maintained direct contact with client companies in the selection process, coordinating with their Human Resources or Management departments as appropriate.
  • Joelis 2009 Café,
    Administrative Assistant and Technical Support
    January 2015 - January 2017 (2 years)
    Canada
    I managed billing, cash control, and operational cost analysis for the business comprehensively. I administered the complete payroll and social benefits cycle for the team, ensuring punctual and accurate payments. I provided preventive and corrective technical support for hardware and software infrastructure, ensuring uninterrupted operational continuity.

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Education

  • University Technological Institute of Industrial Administration
    Instituto Universitario Tecnológico de Administración Industrial
    2012
    Técnico Superior Universitario
  • Technical High School in Informatics (High School Diploma)
    Escuela San Vicente de Paúl
    2007
    Técnico Medio en Informática (Bachiller)

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