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Biljana UrosevicBU

Biljana Urosevic

Supermalter

Executive Assistant / Office Manager

€400/day
5 projects
Paris, FR
15+ years

Average response time: 1 hour

Freelancer profile translated to English.
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About Biljana

It is after 20 years in assistance and then in office management with executives from various sectors of activity and teams of sales representatives, assistants, and consultants, that I wished to continue my career in office management and management for structures that would need it.

Reorganizing, managing administrative tasks, recruiting, managing, motivating, advising, being the reliable, dynamic, versatile support for a business leader and relieving them in their daily life are my primary motivation.

Recognized for my know-how, my professionalism, my ability to understand and adapt, my speed, and my efficiency, I will be able to meet your expectations, whatever the field of intervention concerned.

Administrative, organizational, and managerial management, creating team cohesion, helping you structure and/or lead your meetings, helping your employees accomplish their tasks within their roles, helping them grow, recruiting talent that matches your needs, developing partnerships, my rich and varied experience as well as my personality have allowed me to fully meet my clients' expectations!

Keywords: reliability, loyalty, professionalism, committed, organizational skills, commercial and managerial aptitude, team buy-in, sense of confidentiality, perfect mastery of IT tools, good humor and sense of humor!

I remain at your disposal to discuss a collaboration that could leverage my skills, always with the aim of structuring and relieving a daily life that demands increasing rigor, rapid and high-quality deliverables, and supervision of employees in respect of company values, and many other topics!

See you soon
  • French

    Native or bilingual

  • English

    Fluent

  • Serbian

    Native or bilingual

  • German

    Basic

Can work on-site
Paris (up to 50km)

Experience

  • Pernod-Ricard
    PMO
    WINE AND SPIRITS
    August 2024 - November 2025 (1 year and 3 months)
    Paris, France
    1. Validation of information related to orders to be placed in the coming quarter
    a. Ensure that the information required to place orders is complete from the teams
    b. Make sure that the signed SOWs correspond to the information transmitted by the PMs

    2. Order Entry
    a. Entry of quarterly SOWs in accordance with the process
    b. Entry of orders outside the quarterly consolidated order process
    c. Inform teams of the status of their orders / request for verification before sending for approval by Management
    d. Transmit orders internally and to vendors
    e. Manage scope changes and other adjustments

    3. Order / Budget Monitoring
    a. Implementation of a budget monitoring table
    b. Ensure that the orders to be entered comply with the allocated budget
    c. Update of the order monitoring table

    4. Invoicing
    a. Receipt and validation of invoices after validation of CRA
    b. Process all anomalies
    c. Ensure proper monitoring and timely receipt of invoices.
    d. Manage scope changes and other adjustments

    4. Exchanges with Service Providers Clarifications / Teams
    a. Respond to vendor meeting requests to clarify invoice statuses
    b. Regular check-ins and support for teams on orders and invoicing
    c. Respond to various internal requests and needs
    d. Follow up with vendors and internal teams on outstanding issues
    invoices Order Management Team Coordination
  • NK RENOV BAT
    Interim Manager
    CIVIL ENGINEERING
    January 2023 - March 2023 (2 months)
    Soisy-sous-Montmorency, France
    Company management in the absence of its director:
    - Quotes
    - Invoices
    - Intervention schedule
    - After-sales service
    - Commercial prospecting
    - URSSAF declaration
    - VAT declaration
    - Accounting closing
    - Commercial monitoring and loyalty
    Microsoft Excel Microsoft Word QuickBooks Team Management Business Development Quotes invoices administrative Personnel Administration HR
  • Confidentiel
    Office Manager
    ARCHITECTURE AND URBAN PLANNING
    November 2022 - February 2023 (3 months)
    Paris, France
    Accounts payable management (bank reconciliations, expense reports, accounting closing), happiness manager, office management (supplies, service providers, ...), presentations, social media, ...
    Accounting Office Management Microsoft Excel Sellsy LinkedIn

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Education

  • BTS INTERNATIONAL TRADE
    EDGAR QUINET
    1999

Skill set

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