Beatrice Van Santen

Complete administrative management of personnel: contracts, amendments, employee files, absences, leaves, and medical visits. Declarations and follow-up of work accidents in coordination with relevant parties. Processing of HR tickets: absence requests, contractual corrections, mutual insurance, occupational health appointments, late entries, various updates. Preparation and verification of payroll extractions: checking the process, correcting anomalies, sending to managers and agency assistants. Management of temporary staffing billing: cross-checking badges/hours/identities/brands/locations; adherence to a strict deadline of 2-3 days. Following up with agencies for late updates to lists; anomaly tracking. Updating the accounting tracking sheet for transmission to the audit department. Coordination with 13 regional agencies (South & West); priority management and administrative support.

Staffing planning for inventory counts: Ile-de-France, South of France, Annemasse/Switzerland area. Analysis of needs communicated by agency managers: staffing, schedules, locations, critical periods. Mobilization and coordination of temporary staffing agencies; allocation of volumes based on their reliability and actual capacity. Implementation of a strategy to anticipate dropouts: safety margin (10-15%), follow-ups, adjustments. Management of cross-border inventory counts (Annemasse): labor shortage → geographical expansion and negotiation. Organization of transport solutions (buses, collection points) to ensure team presence. Administrative follow-up: timesheets, identities, data transmission for billing.

Staffing planning for inventory counts: Ile-de-France, South of France, Annemasse/Switzerland area.

Analysis of needs communicated by agency managers: staffing, schedules, locations, critical periods.

Mobilization and coordination of temporary staffing agencies; allocation of volumes based on their reliability and actual capacity.

Implementation of a strategy to anticipate dropouts: safety margin (10-15%), follow-ups, adjustments.

Management of cross-border inventory counts (Annemasse): labor shortage → geographical expansion and negotiation.

Organization of transport solutions (buses, collection points) to ensure team presence.

Administrative follow-up: timesheets, identities, data transmission for billing.

Welcoming and directing visitors, families, and service providers.

Managing the switchboard and relaying information.

Access control and adherence to hygiene protocols.

Occasional administrative support to care teams.