Freelancer profile translated to English.
Back to original languageAbout Aurélie
Senior Executive Assistant – Operational Support & Coordination for SMEs and Large Companies
Are you an SME executive or a manager in a large company and you need reliable support to streamline your daily tasks, secure your operations, and refocus on your priorities.
As an independent, senior executive assistant, I support SME executives, large companies, and international teams on operational support, coordination, and structuring missions, with a pragmatic, autonomous, and results-oriented approach.
I provide you with real daily support, particularly in:
- Proactive management of complex schedules, task prioritization, and meeting organization,
- Organization of business travel (France and international) and event logistics,
- Preparation of documents, presentations, minutes, and communication materials,
- Inter-departmental coordination and follow-up of cross-functional projects, acting as an interface with internal teams and external partners,
- Operational project support, anticipating needs and assisting with decision-making.
My added value:beyond execution, I anticipate, structure, and propose concrete solutions to ensure reliable organization and improve communication flow. I work in both highly structured environments and organizations undergoing transformation, with a high level of rigor, confidentiality, and autonomy.
Typical deliverables and results:
structured agendas, schedules, meeting minutes, presentation materials, tracking tools, consolidated files, and reliable information for management.
Proficient with digital and collaborative tools (Office suite, management platforms), I quickly integrate into existing teams and workflows.
French
Native or bilingual
English
Fluent
Remote only
Primarily works remotely
Experience
- Detective BoxExecutive AssistantENTERTAINMENT AND LEISUREMarch 2025 - Today (1 year and 3 months)Paris, FranceSupporting Detective Box on administrative and financial support missions, with the goal of ensuring the reliability of daily operations and relieving internal teams.My main responsibilities included:
- Pre-accounting: collection, verification, and preparation of accounting documents, tracking of flows, and interface with relevant tools and partners.
- Global administrative management: handling routine administrative tasks, organizing, and tracking files to ensure operational continuity and reliability.
- Payroll management via PayFit: tracking variable elements, data verification, and coordination to ensure smooth and secure payroll processes.
- Email inbox management: sorting, prioritizing, and processing incoming requests to streamline communication and improve company responsiveness.
This mission illustrates my ability to provide rigorous administrative and financial support, with a strong sense of organization, confidentiality, and autonomy. My approach aims to structure workflows, secure processes, and improve operational efficiency for the benefit of teams and management. - Roche Diagnostics - France (ex Roche Diabetes Care - France)
On Malt
Purchasing Department AssistantMEDICALApril 2024 - December 2024 (8 months)Grenoble, FranceMission carried out in a context of tool and organizational transformation (SMART PROCURE+ and FUSION projects), within a demanding and structured corporate environment.Cross-functional operational support provided for the supplier perimeter, including:*Management and securing of supplier ordersbetween SAP and the SMART PROCURE (GEP) tool,*Creation, modification, and validation of supplier accounts,in conjunction with supplier accounting, procurement, and internal requesters teams,*Complete invoice cycle management:reception, supplier reminders, verification of accounting entries, tracking of accounting and payments,- **Management of order adjustments**, receipts, and delivery note tracking.
In parallel, active contribution to operational fluidity and change management:*Centralization and tracking of technical issuesrelated to the order -> invoicing process (tickets, testing, coordination),*Participation in weekly meetings with supplier accounting (meetings in English)and simplification of inter-departmental communication,*Knowledge transferin a context of organizational changes,*Proposing improvementsfor continuous process enhancements, leading working sessions with relevant teams, and validating conclusions with the Roche mission manager.Mission requiring rigor, autonomy, service orientation, and the ability to coordinate multiple stakeholders, in an international environment with high operational stakes. - Schneider ElectricAdministrative AssistantENERGY AND UTILITIESDecember 2023 - June 2024 (6 months)Grenoble, FranceSupporting the manager of European project management at Schneider Electric, acting as an interface between sales teams and decision-makers, in an entirely English-speaking international corporate environment.My main responsibilities included:*First contact and coordination with teams:receiving and tracking presentation requests for projects, verifying the compliance of materials with the expected format, and following up for potential modifications.*Organization of decision-making meetings(S0 / S1): defining guest lists by country and segment, identifying available slots for decision-makers, sending Teams invitations, and tracking delegations.*Participation in meetings:taking notes and observing to ensure the smooth running of decision-making sessions.*Drafting meeting minutes:summarizing decisions and action items, storing presentations and minutes in internal databases to ensure traceability and availability of information.This mission demonstrates my ability to combine administrative rigor, cross-functional coordination, and attention to detail, while providing strategic support to decision-makers. My role helps streamline communication, secure decision-making processes, and ensure information reliability in an international and digital environment.
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Education
- BTS Executive AssistantLycée Juliette Récamier - Lyon2012
- BAC STG MarketingLycée Monge - Chambéry2010