Freelancer profile translated to English.

Description

Remote legal and administrative assistant – Preparation ofletters, files & organization of procedures

Holder of a Bac+4 in law and with over 12 years of experience in the administrative field, I am now developing a remote legal and administrative assistance activity.

I support individuals and professionals in thepreparation**, organization, and **structuringof their files, particularly in the context of **administrative procedures or steps**.

My services:

✔ Sorting and organizing documents

✔ Structuring clear and usable files

✔ Creating detailed timelines

✔ Formatting documents (files, exhibits, summaries)

✔ Preparing materials to facilitate work with a lawyer or in the context of an appeal

Accustomed to complex and time-consuming files, I provide a structuring framework, clarity, and real time savings.

Examples of files handled:

✔ Organizing files related to real estate disputes (damage, defects, post-acquisition issues)

✔ Compiling files for situations involving complex financial difficulties (e.g., over-indebtedness)

✔ Drafting and structuring administrative letters and claims

✔ Preparing files for steps with organizations or administrations

✔ Assistance in compiling files for procedures or appeals

Having personally faced demanding procedures, I have developed a concrete understanding of the mental burden they can represent. This allows me to adopt a rigorous, efficient, and human approach.

⚠️ Important: I do not practice as a lawyer and do not provide legal advice. My role is exclusively focused on administrative assistance and the methodical and strategic organization of files.

Available quickly for one-off or recurring assignments.

Feel free to contact me to discuss your needs.

Industry field of expertise

Languages

English
Conversational
French
Native or bilingual

Workplace preferences

Can work on-site

Paris (up to 10km)

Consulting A.M SASU
Virtual Assistant_Project Manager
REAL ESTATE
May 2018 - December 2020 (2 years and 8 months)
Paris, France
Areas of expertise:
🔵 Real Estate
🔵 Web entrepreneurship
🔵 Business Events

⚫️ Real Estate Analyst Role
2020_Duration 4 months
Company @YANN OLIVIER
- Research and analysis of profitable properties
- Property visits throughout France
- Analysis report and photographic/video presentation of the real estate project for MOE analysis and client proposal

⚫️ Event Manager Role
2019_Duration 3 months
@FHC Individual house builder
- Organization of a private seminar in Paris
- Organization of a Mastermind in Reims
- Assistance with web marketing strategy

⚫️ Event Manager Role
2019_Duration 4 months
Company @CONSULTING A.M SASU
- Organization of a 2-day online real estate and business seminar in Paris
- Vendor research
- Networking and replay sales

⚫️ Real Estate Project Manager Role
2019_Duration 7 months
Company @YANN OLIVIER
- Creation of real estate investment projects for the Company's clients
- Preliminary research and profitability study of properties
- Preparation of financing files ("business plan") to be submitted to banks
- Monitoring of client file progress with agencies, brokers, notaries, lawyers, wealth managers, banks, insurers, credit brokers, renovation companies, concierge services
- Co-management of the Monaco International Luxury Fair stand
- Contact and relationship management with partners: real estate agencies, notary offices, brokers, credit brokers and banks, renovation companies, tax lawyers, concierge services, accountants, and other service providers
- Actively working on the search and selection of new partners and service providers

⚫️ Project Management Consultant
2019_Duration 1 month
Company @STEPHANE PLAZA IMMOBILIER
- Creation of a Team Building event
- Performing various administrative assistance tasks

⚫️ Event Manager Role
2018_Duration 4 months
Company @CONSULTING A.M SASU
- Organization of a 1-day online real estate and business seminar in Paris
- Vendor research
- Networking and replay sales

⚫️ Virtual Assistant-Right Hand Role
2018_Duration 3 months
Company @LES REVENUS AUTREMENT
- Assistance with publishing an e-learning course on a platform
- Co-organization of a Real Estate seminar in Paris
- Creation of a newsletter with an integrated sales funnel for a blog
Microsoft Office Emailing Web marketing strategy Event management
Perrin SA
Tender Officer - Construction Sector, Housing Rehabilitation > €50k to €1M
CIVIL ENGINEERING
October 2019 - April 2020 (7 months)
Valenton, France
⚪️ Compilation and submission of tender files:
- Searching for public contracts on various platforms
- Downloading and reviewing tender documents (DCE)
- Forwarding files to the CEO for review and feedback
- Creating/adapting technical memorandums according to tender specifications and adjusting the relevance of the response to the client's requirements
- Occasional correspondence via dematerialization platforms and electronic response verification
- Uploading unit price schedule/detailed price schedule (BPU/DPGF) to software for the estimating engineer

⚪️ Formal compliance of tender responses and submission:
- Verifying administrative documents to be attached
- Checking the technical compliance of the offer before sending to contributors (CEO, estimating engineer, administrative manager...)
- Forwarding to the head of department for final review before sending the response
- Electronic submission of the response to the contracting authority and filing

⚪️ Subcontracting file monitoring:
- Monthly verification of subcontractors' administrative documents
- Email/phone follow-ups for file completeness
- Welcoming subcontractors and signing documents (PPSPS, DC4, contracts...)
- Signing the charter on environmental respect

⚪️ Site progress monitoring with site managers:
- Drafting of PPSPS
- Creation of various subcontracting-related documents (approval request, contract, DC4...)
- Transmission of documents to relevant parties: contracting authority, project owner/architects, health and safety coordinator (SPS)...

⚪️ Process monitoring:
- Adherence to the administrative department's organizational process
- Proposing avenues for improvement to ensure smooth administrative management
- Updating the tender tracking file to monitor workload
- Verifying the timely dispatch of response files
- Monitoring compliance with ISO 14001 standard

⚪️ Business continuity during COVID-19:
- Executive assistant role
- Continuity of administrative services during lockdown
- Maintenance service invoicing
- Updating of COVID-19 PPSPS Addenda and sending to contracting authorities/project owners/HSE coordinators
Microsoft Office Emailing
Sorbonne Université
Administrative Manager - Research & Training Sector
PUBLIC SECTOR
September 2014 - October 2018 (4 years and 1 month)
Paris, France
🔴 Main activities:
As a training manager: managing, from registration to result promulgation, the administrative aspects for students enrolled in the State Diploma of Psychomotricity (3 years, 510 students).
As a competition manager: participating in the organization and logistical preparation of paramedical entrance exams (4500 candidates).

🔴 Knowledge:
- Organization and functioning of research and higher education in France
- Organization and functioning of Sorbonne University
- Organization and functioning of paramedical training, legal framework around student life, regulations concerning student life, law of competitions and examinations.

🔴 Skills:
- Using CASPER, WORD, EXCEL software, MCQ card reader
- Informing and reporting to superiors
- Researching, verifying, and classifying information
- Working collaboratively with internal and external stakeholders
- Addressing and responding to requests appropriately

🔴 Personal qualities:
- Autonomy, method, and rigor
- Sense of organization and coordination
- Ability to work in a team
- Availability, discretion, and confidentiality
Microsoft Office