Freelancer profile translated to English.
Back to original languageAbout Annie
Hello,
I have been an office manager for about twenty years, 12 of which were in the construction sector. I have gained experience in my profession within large groups (I3F, SNI, ...) as well as in smaller structures.
From the birth of your need to its complete completion, my versatility helps my clients in the following areas:
Secretarial
Writing letters
Preparing quotes
Issuing invoices
Following up on unpaid invoices
Management
Schedules and appointment setting
Monitoring projects or construction sites
Processing Human Resources files (timesheets, training, authorizations, etc.)
Pre-accounting
Collecting and preparing expense reports
Formatting and sending documents to your accountant
Monitoring payments
Commercial
Requesting and obtaining "quality" certificates and labels
Creating CRM or GRC files
Publishing on social networks and updating web content
Assistance with public tenders.
My ability to anticipate and my rigor allow me to achieve set objectives and meet deadlines.
My interpersonal skills will be used to support you at every stage of our collaborations.
Looking forward to helping you!
French
Native or bilingual
English
Conversational
Can work on-site
Paris (up to 20km), Andrésy (up to 10km)
Experience
- ICOM
On Malt
Filing and digitization of documentsCIVIL ENGINEERINGJuly 2022 - July 2022Andrésy, France- Reception of documents and discussion of the mission with the Client- Sorting by date- Digitization of invoices and receipts- Return of documents to the Client - STYLIQUE ParisAdministrative and Technical AssistantCIVIL ENGINEERINGDecember 2018 - March 2022 (3 years and 3 months)95520 Osny, FranceManagement and monitoring of the company's overall administration and construction sites- Activity monitoring (work orders, site progress reports, payment delays)- Design and updating of project-specific tables (acceptance reports, warranty periods, reservations, subcontracting agreements/approvals, hour schedules) and for stock evolution- Preparation of logistical requests and monitoring of returns- Price study and implementation of a fleet of companion equipment- Occasional involvement in tender procedures: administrative management in conjunction with the Pricing / Estimating department- Preparation of presentation files- Filling in and transmitting contractual documents to clients- Raising awareness of a quality approach among staff (service notes, reminders of practices)- Telephone and in-person reception of company partners- Reception and allocation of deliveries- Filtering of information and calls- Transmission and processing of information necessary for the smooth running of departments and their internal and external relations.- Circulation of information between different departments.- Schedule and meeting management- Archive management- Reception and allocation of mail, dematerialization and archiving of invoices.- Electronic management of internal and external company documents (purchase orders, quotes, invoices, letters, files).
- DEMATHIEU ET BARD BATIMENT ILE DE FRANCECommercial and Works AssistantCIVIL ENGINEERINGDecember 2017 - December 2018 (1 year)78670 Villennes-sur-Seine, FranceTemporary position - "Commercial" part1. Responses to tenders (in the application and offer phases)2. Management and follow-up of commercial events: mailing to service clients, reservations3. Entry and updating of commercial data (deals, prospects, contacts) in a Customer Relationship Management tool (GRC or CRM)"Construction Site" part1. Works: letters, orders, subcontractors (work orders, contracts, amendments, progress payments)2. HR: collection of supervisor timesheets and entry of worker time tracking
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Education
- BTS, Executive Assistant / Executive SecretaryCNED2008Bts, Assistant(e) de direction / secrétaire de direction
- TOEICLinguaphone Academy2022Formation intensive d’un mois à l’anglais professionnel et passage du TOEIC
Certifications
- Process Communication for AssistantsCEGOS2009