Freelancer profile translated to English.
Back to original languageAbout Alice
Hello 👋
I assist executives by taking over time-consuming or repetitive tasks, freeing up their time and optimizing their daily efficiency.
With 8 years of experience as an office manager, I adapt my expertise in various fields according to needs:
Admin & Accounting:formalities, invoicing and payment tracking, expense reports, monthly accounting, financial reporting, supplier negotiations
Process Optimization:implementation of automated solutions, clarification of KPIs and real-time project tracking, optimization of CRM or other software already in use, reporting improvement
Communication:social media management, content creation, industry trend monitoring and analysis, website management and updates, conversion-optimized landing pages
Business Development:prospect research via data scraping, email campaigns, newsletters, SEO/SEA strategy, partnership development
Graphic Design:presentation design, communication material design, transformation of complex data into clear visual infographics, custom visual creation
My goal is to enable executives to focus fully on growth strategy and business development, without stress 🧘
-- KEY SKILLS --
✅ Bilingual English C2 level (French & English nationality)
✅ Commitment, proactivity, and leadership
✅ Detail-oriented and responsive
✅ Strong sense of diplomacy
✅ Excellent command of IT tools (computer programming skills - javascript, HTML, and CSS)
Looking forward to working with you!
French
Native or bilingual
English
Native or bilingual
Remote only
Primarily works remotely
Experience
- FreelanceVersatile Office ManagerJanuary 2020 - Today (6 years and 5 months)Paris, FranceAdministrative Tasks
- Monthly accounting, reporting
- Supplier relationship management
- Invoicing: management and collection
- Administrative formalities
Process Optimization & Automation- Audit of slow and repetitive processes
- Implementation of new processes and software to streamline operations
Business Development- Data scraping (market monitoring or prospecting)
- CRM management and data entry
- Email campaigns / newsletters
Website Management- Creation of new pages
- Addition and modification of text/images
- SEO: implementation of best practices
Social Media & Marketing- Online brand image management
- Content creation (text, photo, video)
- Industry trend monitoring
Executive Assistance- Daily agenda management
- Travel coordination
Graphic Design- Visual identity / graphic charter
- High-quality presentations (slides)
- Advertisements and illustrations
French-English Translations- Documents and presentations
- Interpreter during meetings and calls
- Skipper NDT (Start-Up Tech)Office ManagerFebruary 2023 - March 2024 (1 year and 1 month)Paris, FranceKey Achievements
- Implementation of a quality control for data entry related to business travel on Jira (project management software)
- Creation of standardized templates and checklists to ensure procedural consistency
- Establishment of a trusting relationship with French and foreign customs to facilitate exports to North America
- Participation in the creation of multi-part variable email campaigns
- Implementation of Qonto bank (-50% accounting errors) and negotiation of pricing.
- End-to-end organization of events (trade shows, conferences, missions) in France and abroad (negotiation of stand fees, on-site equipment, advertising communication, accommodation, reservations, discount cards, etc.)
Logistics- Responsible for international freight exports from departure to arrival
Executive Assistance- North American investor relations
- Travel coordination
- Daily agenda management
Human Resources- Team management: onboarding/offboarding, personnel register, payroll and leave tracking, intern management
- Recruitment: job offer writing, initial interviews, and follow-up
Monthly Accounting- Document collection and archiving
- Pre-reconciliation for accountant
Administrative Tasks- Administrative formalities
- Supplier relationship management
- Bank account management
Social Media & Website- Content creation (text, photo, video)
- LinkedIn strategy
- Adding text/images to the website
Graphic Design- Work on the graphic charter
- Creation of high-quality presentations
- Project management for the creation of a complex email signature in HTML format
- Transformation of complex data into clear and attractive visual infographics
French-English Translations- Documents and presentations
- Technical language translations
- Hashtag Avocats (Cabinet d'avocats)Office ManagerJanuary 2019 - January 2020 (1 year)Paris, FranceKey Achievements
- Implementation of a receipt collection system via smartphone. Introduction of electronic signature into processes.
- Implementation of a new CRM.
- Cash flow optimization by proposing early client payments and negotiating payment terms with suppliers.
Business Development- Development of the London office.
- Prospecting and monthly lead reporting.
Human Resources- Team management: Personnel register, intern management.
- Recruitment: Job offer management and follow-up.
Monthly Accounting- Document collection and archiving.
- Pre-reconciliation for accountant.
Executive Assistance- Travel coordination.
- Daily agenda management.
Administrative Tasks- Administrative formalities.
- Supplier relationship management.
- Sub-tenant management.
- Contracts, invoicing, collection.
- URSSAF / Paris Bar contributions.
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Education
- BTS MHR HOTEL MANAGEMENTLa Rochelle Hotel School2016Enseignement d'économie et de gestion hôtelière Entrepreneuriat et pilotage de l'entreprise hôtelière Conduite de projet entrepreneurial Management de l'entreprise hôtelière et marketing des services Sciences & technologie des services en restauration & hébergement