Freelancer profile translated to English.

Description

Independent Administrative Assistant – Organization & structure for VSEs and freelancers

You are a craftsman, a VSE manager, or a freelancer and your administrative management lacks time, structure, or visibility?

With my experience as a versatile accounting assistant in VSEs, I now support professionals who want to secure and optimize their administrative organization.

Beyond task execution (quotes, invoices, reminders, accounting preparation), I intervene to:

- structure your administrative processes

- implement effective monitoring tools

- improve your internal organization

- streamline your daily management

- save you time and peace of mind

Rigorous, involved, and organized, I work with a logic of sustainable collaboration through monthly packages adapted to your needs.

My goal: to allow you to concentrate on your core business, with confidence.

Let's discuss your project.

Industry field of expertise

Languages

French
Native or bilingual

Workplace preferences

Remote only

Primarily works remotely

One Touch Cosmetic
Versatile Accounting Assistant
HOSPITALITY
November 2022 - January 2026 (3 years and 2 months)
Saint-Aubin-de-Médoc, France
All administrative and accounting management
- Tracking of customer and supplier payments
- Bank reconciliation
- Verification of receipt and supplier invoices
- Management of a cash flow spreadsheet for direct debit payment tracking
- Entry of customer orders up to invoicing and/or credit notes
- Inventory management (in/out, stocktaking)
- Customs declaration (DEB)
- Sending all types of documents to the accounting firm via YOOZ (Supplier and customer invoices, bank statements, ...)
- Expense reports for 3 people (checking, entry, and sending to the accountant)
- Customer reminders for unpaid invoices by phone and/or email
- Meeting minutes (monthly or quarterly)
- Filing, scanning, and archiving
- Updating customer and supplier databases
- Management of customer/transporter disputes
- Tracking customer/supplier deliveries (DPD, Geodis, Dascher ...)
- Responding to requests by email or phone
- Formatting and tracking cash flow spreadsheets
- Use of Excel / Word / Google / Teams
- Mail management
- HR Support: Tracking staff leave, managing schedules, absences. Sending a monthly file to the accounting firm to process payroll.
Administrative Management Quotes and Invoicing Overdue Payment Reminders Database Updates Filing and Archiving
GIE Global office
Accounting Assistant
RETAIL (SMALL BUSINESS)
May 2022 - November 2022 (6 months)
Mérignac, France
Accounting assistant for 7 companies/businesses:
- Entry of bank transactions
- Cash management (cash - credit card) with transactions
- Bank reconciliation
- Filing and archiving
- Verification of delivery notes and supplier invoices
- Expense reports
- VAT declaration

Use of ERP software
Quotes and Invoicing Accounting Preparation Filing and Archiving Bank Transaction Entry Bank Reconciliation
Intermarché
Receptionist and Cashier
RETAIL (SMALL BUSINESS)
November 2010 - August 2021 (10 years and 9 months)
Saint-Médard-en-Jalles, France
-> Cashier
-> Receptionist:
- Management of the telephone switchboard and customer reception
- Management of customer returns
- After-sales service management
- Management of a team of over 20 people (cashiers)
- Schedule control
- Various printing (Stock entry and exit /
- Management of the vehicle rental service (fleet of 7 vehicles)
- Cash management (cassettes, change, ...)
- Store opening and closing
- ATM management
-> Service station operation (Gas/Fuel/Car wash)
-> Drive-thru assistance (preparation and delivery of customer orders)
Planning Cash Physical and Telephone Reception Dispute Management Teamwork