Alexandra Giraudo

Issuance of customer invoices and credit notes. Administrative management of client files, updating of computer databases. Tracking of customer payments, supervision of debt collection and management of disputes with clients in case of non-payment. Management of external relations (banks, insurance companies, lawyers, accountants, suppliers, etc.) and contract negotiations. Management of the vehicle fleet and printer park. General accounting management, control of the validity of accounting operations recorded in accordance with current standards. Tax and social declarations. Balance sheet entries. Rigorous budget management, expense control and cost optimization to improve profitability. Production of activity reports: summaries, Excel tables. Management of outsourced payroll (control of expense reports, collection of payroll elements, control of these elements on payslips). Participation in recruitment. Human resources management (employment contracts, affiliations, terminations, recording of personnel movements, organization of medical visits with Occupational Health, planning of paid leave and sick leave, etc.). Management of filing, paper & computer archiving, data backup. Processing of training files for company staff and for our clients (CPF, OPCO). Management and supervision of the administrative team. Ensure the application of internal procedures. Detect anomalies, suggest and implement corrective actions.

Processing of administrative files, document control, computer data entry, digitization work, filing and archiving of documents. Management of the switchboard, call transfer, reception and orientation of visitors. Management of stocks and office supplies. Efficient management of incoming and outgoing mail, ensuring tracking of urgent shipments. Development of simplified administrative procedures to facilitate the daily work of the concerned staff. Typing and formatting of professional letters and emails, documents and internal memos.