Alba Prescott

Comprehensive management of administration and online back office for national and international companies.

Preparation and control of accounting: bank reconciliations, balance sheets, invoicing, budget control, and financial reporting.

Processing and filing of tax obligations with the AEAT: tax forms, VAT, Personal Income Tax, corporate tax.

Labor management: payroll preparation, contracts, Social Security registrations/deregistrations, and labor advice.

Digital secretarial and document management services, including archiving, report preparation, and remote administrative support.

International trade advice (maritime and land): import, export, logistics coordination, and customs documentation.

Liaison with international clients and suppliers, negotiation of terms, and incident resolution.

Design of business growth strategies and optimization of internal processes for SMEs and expanding businesses.

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◦ Comprehensive administration management and internal process coordination.

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◦ Budget preparation and control, invoicing, accounting entries, and bank reconciliations.

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◦ Human resources management: contracts, payroll, and liaison with external advisors.

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◦ Administrative processing and document management for vehicles (transfers, registrations, deregistration, and other agency procedures).

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◦ Treasury supervision and financial reporting for management.

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◦ Optimization of administrative processes to ensure efficiency and regulatory compliance.

◦ Organization of international routes and supervision of work teams (drivers and logistics personnel). Commercial negotiation with clients and preparation of quotes for products and services.

◦ Preparation of customs and transport documentation: DUA, RMT, Bill of Lading, EUR-1, Packing List, Commercial Invoice, CMR, and ADR. Coordination of operations with shipping companies, Port Authorities, and Customs.

◦ Direct and daily customer service (phone and email).

◦ Supervision of electronic correspondence and incident resolution.

Branch direction and management: comprehensive coordination of daily operations and strategic decision-making.

Team and Human Resources Management:

Staff selection, training, and supervision.

Performance evaluation and talent development.

Conflict resolution and leadership of multicultural teams.

Administration and Accounting:

Branch budget and expense control.

Preparation and review of balance sheets, invoicing, and financial reporting.

Supervision of collections and payments, supplier control.

Foreign Trade and International Logistics:

Coordination of import and export operations.

Customs processing and international documentation.

Optimization of maritime transport and logistics processes.

Liaison with international clients and shipowners:

Negotiation of contracts and commercial agreements.

High-level client service and retention.

Resolution of operational incidents in coordination with shipowners, freight forwarders, and agents.

Business Development:

Prospecting and acquisition of new clients in international markets.

Design of commercial strategies and expansion of the client portfolio.

Representation of the company at trade fairs, events, and international trade forums.

Quality Management and Regulatory Compliance:

Ensuring compliance with local and international regulations.

Implementation of quality and safety procedures in operations.