Freelancer profile translated to English.

Description

Executive Assistant & Office Manager Freelance | +10 years of experience

Versatile and proactive, I support executives and their teams in the daily management of their work environment. From administrative coordination to event organization, including HR, IT, and financial management, I work autonomously to structure and streamline operations. Accustomed to demanding and international environments (Paris, London, Geneva), I quickly adapt to company cultures and modern management tools (Spendesk, Navan, ERP). Available for freelance assignments.

Industry field of expertise

Languages

French
Native or bilingual
English
Fluent

Workplace preferences

Can work on-site

Paris (up to 50km)

Vocca
Office Manager
MEDICAL
April 2026 - Today (2 months)
Paris 01 Louvre, France
End-to-end management of the work environment:
operation of spaces
catering, equipment, supplies, phones and devices, general atmosphere.

Premises Management:
relationship with the landlord, access badges, security, cleaning, maintenance, and incident management. Anticipate moves and space reorganizations as the team grows. Manage mail and shipments: reception, sorting, sending, and couriers.
Events & Travel Participate in the organization of internal and external events (client team events, seminars).
Manage team travel: flights, hotels, expense reports, and management tools (e.g., Spendesk, Navan).
IT Management:
Order and prepare computers for new hires.
Retrieve equipment from departing employees and manage equipment inventory.
HR / People:
Strengthen company culture and formalize internal rules and operating procedures.
Support onboarding, offboarding, and answer employees' administrative questions.
Ensure health and safety compliance (DUERP, mandatory postings, occupational health, fire drills).
Finance / Administration:
Research and manage service providers
Verify invoices and contribute to basic administrative and accounting tasks.
Coordinate payroll with the accounting firm.
Maintain clear organization of documents (commercial contracts, HR, and other key documents).
Administrative Management Project Management Team Management Payroll Management HR Management
Valor real estate
EXECUTIVE ASSISTANT - OFFICE MANAGER
PRIVATE EQUITY
June 2023 - September 2025 (2 years and 3 months)
Paris, France
• Efficiently manages schedules and coordinates meetings to optimize executives' time.
• Rigorously and confidentially handles professional correspondence, ensuring smooth communication within the company.
• Organizes and prepares administrative and financial files, adhering to industry standards.
• Coordinates business travel, ensuring adherence to allocated budgets.
• Supports management teams in preparing strategic reports and presentations. Manages corporate events (Paris and France)
•
Manages employee events
•
Administrative Management Quotes and Invoicing Event Organization Budget Monitoring Client Follow-up
Swissport.
AIRPORT AGENT AND RECEPTION
TRANSPORTATION
May 2022 - April 2023 (11 months)
Geneva, Switzerland
Manages passenger reception and check-in in an international and high-pressure environment.
Proficient in airport regulatory standards, flow management, and multilingual communication with international clientele.
Develops a keen sense of service, responsiveness, and ability to handle unforeseen circumstances.