Freelancer profile translated to English.
Back to original languageAbout Adeline
I am a bilingual professional specializing in executive assistance, production and event management, communication and Office Management, with nearly 10 years of experience in various sectors. Autonomous, rigorous, and with a strong sense of responsibility, I am comfortable managing multiple projects, which I carry out with determination and creativity. With excellent interpersonal skills and a great ability to adapt, I know how to be a committed and trustworthy teammate, handling a high workload.
French
Native or bilingual
English
Fluent
German
Conversational
Can work on-site
Bordeaux (up to 10km)
Experience
- nfiniteExecutive Assistant/ Office ManagerE-COMMERCENovember 2025 - May 2026 (6 months)Bordeaux, FranceMain Mission: Executive Assistant / Office ManagerProvide operational support to the executive and ensure the smooth running of the office. As the central point of the organization, the Executive Assistant / Office Manager coordinates teams, optimizes processes, and ensures the quality of internal services.Executive AssistanceManage the agenda, priorities, and travel (SNCF, taxis, Swile Travel). Act as the interface between the executive, teams, and external partners. Prepare documents, memos, and presentations.Office ManagementSupervise the office: facilities, maintenance, security, access, IT equipment. Manage supplier contracts and recurring service providers (cleaning services, caterers, Interflora, Nespresso, Leclerc). Track orders, deliveries, inventory, and equipment. Oversee the Office Management budget and continuously improve processes.Administrative & Financial ManagementTrack invoices, follow-ups, reconciliations, and approve quotes via Pennylane. Manage expense reports and travel. Contractual follow-up of service providers. HR support: onboarding/offboarding, equipment, access, welcome packs, overtime tracking. Use of internal tools: Office 365, Hubspot, Lucca, among others.Service Providers & SuppliersSelect, negotiate, and manage service providers. Quality monitoring, incident management, and service optimization. Logistical coordination of interventions and deliveries.EventsOrganize internal and external events: seminars, client events, special operations (Christmas, challenges, team building). Manage budgets, service providers, and logistics. Coordinate with marketing and communication teams.Communication & Team SupportEnsure smooth information flow, create internal documents, manage cross-functional projects. Propose well-being and CSR initiatives.
- Digital Realty FranceExecutive Assistant / Chief of StaffTELECOMMUNICATIONSFebruary 2019 - September 2025 (6 years and 7 months)Paris 17, FranceCEO AssistanceStrategic Coordination:
- Comprehensive management and prioritization of the CEO and CODIR members' agendas, travel (France/International), expense reports, and logistics.
- Central interface between Management, internal teams, and external partners, ensuring smooth information flow and effective execution of priorities.
- Contractual follow-up, management of key service providers, and coordination of high-stakes cross-functional issues.
- Recruitment, training, and management of an executive assistant for the CODIR.
- Active contribution to structuring internal processes and providing operational support for strategic decisions.
Event Management- Complete management of corporate and client events: needs assessment, service provider selection and negotiation, contractual management, logistical coordination, and budget monitoring (annual budget of €400K).
- Organization of premium client events and support for the Paris and Marseille marketing teams on media operations.
- Supervision of complex event projects involving multiple teams, service providers, and stakeholders.
Office Management & Internal Operations:- Management of supplier contracts, negotiation, order tracking, and cost optimization (mobile fleets, vehicles, general services).
- Supervision of the daily operations of the headquarters: service providers, maintenance, security, access, space management, and office renovation support.
- Coordination of interventions, management of operational priorities, and continuous improvement of the work environment.
- Alphabet (groupe BMW)Executive Assistant / Legal and ComplianceSeptember 2017 - November 2018 (1 year and 3 months)
- Drafting of addenda, translation of legal documents
- Litigation management (handling exchanges with law firms and case follow-up)
- Legal support in the annual accounts validation process (liaison between Management, the Accounting department, and KPMG)
- Support for audit and Compliance actions (GDPR) and organization of Compliance training
Recommendations
DN
GS
+3
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Education
- Master 2: International Business LEAUniversité Lille III2010Master 2: LEA Commerce International
- Bachelor's Degree: English, GermanUniversité Nancy 22008bac+3/Licence3: Anglais, Allemand