Freelancer profile translated to English.

Description

🎯 Freelance Office Manager & Executive Assistant with over 10 years of experience, I support companies in their administrative, HR, and financial management, bringing rigor, responsiveness, and organization.

✅ HR Management (onboarding, payroll, contracts, Lucca)

✅ Administrative monitoring & invoicing (Sage, Pennylane, Office 365)

✅ Event organization & internal logistics

✅ Interface with accounting firms & service providers

✅ Bilingual English – comfortable in an international environment

I intervene as reinforcement or autonomously to save you time and peace of mind on a daily basis. Let's talk about your needs!

Languages

English
Native or bilingual

Workplace preferences

Remote only

Primarily works remotely

Kandbaz
Executive Assistant
November 2017 - May 2019 (1 year and 6 months)
Paris, France
• Managing schedules, appointments, and organizing office and meeting room reservations,
• Managing the switchboard and ensuring the physical reception of visitors in compliance with standards,
• Monitoring invoicing, controlling payments, and following up with clients,
• Workspace rental.
Forstone
Office Manager
September 2022 - February 2024 (1 year and 5 months)
93100 Montreuil, France
• Implementation of the Lucca HR software (onboarding and offboarding management),
• Updating our Welcome to the Jungle showcase (organizing the shooting + employee interviews),
• HR Management: Preparing payroll variables for the external accounting firm, managing occupational health appointments, welcoming new arrivals, managing meal vouchers, requesting work permits for foreign employees,
• OPCO File: Reimbursement and support for apprenticeship contracts, verification and monitoring of files,
• Management of unpaid invoices, invoicing, expense reports,
• Management of the IT equipment,
• Ordering supplies, managing stocks, verifying fire extinguishers,
• Occasional organization of events (parties, seminars).
Maison de Retraite d'Hermonville
Assistant Director
December 2011 - December 2017 (6 years)
Hermonville, France
• Reception and assistance to families in their administrative procedures,
• Support for the elderly in coordination with rural reception homes as well as social workers,
• Privileged point of contact with various partners and service providers,
• Operational management of teams and piloting recruitment actions to optimize the organization of the retirement home,
• Drafting employment contracts and supervising payroll,
• Facilitating staff meetings and implementing the training plan,
• Drafting information and service notes and preparing life advice,
• Organizing exceptional and stimulating activities to create a community life within the establishment.