Freelancer profile translated to English.
Back to original languageAbout Johanna
Office Manager & Project Coordinator Bilingual FR/EN
15+ years of experience in C-level support (CEO/CFO/Partners) and digital project coordination in demanding environments.
Background: Big 4 (Deloitte/PwC) | Private Equity (Siparex, Swiss Life) | Tech Scale-ups
My Expertise
Executive C-level Support :
- Complex CEO/CFO agenda management
- International travel and board coordination
- Organization of management and investor committees
- Strategic interface between executives and operational teams
Digital Project Coordination :
- HRIS implementation (PayFit: 25 users, 2 months)
- Collaboration tool deployment (TravelPerk, QuickBooks, Asana)
- Workflow optimization (40% reduction in administrative workload)
- Creation of executive reporting frameworks
Administrative & Operational Management :
- Invoicing, purchase orders, expense reports
- Budget monitoring and financial reporting
- Multi-stakeholder coordination (complex PE deals)
Environments
Big 4 Consulting | Private Equity | Finance | Tech/SaaS | Post-funding Scale-ups
Terms
- Remote for 8 years (proven expertise)
- Immediate Relocation to Paris
- Available immediately
- Europe Time Zone (GMT+1)
Bilingual French/English operational (C2)
👉🏽 Specialized in supporting executives and structuring growing teams. I transform operational chaos into fluid processes and bring rigorous execution to strategic projects.
My clients appreciate my ability to anticipate, manage multiple priorities simultaneously, and maintain excellence under pressure.
📞 Executive support, complex project coordination, or operational structuring: let's discuss your needs.
English
Fluent
French
Native or bilingual
Spanish
Basic
Can work on-site
Paris (up to 30km), Neuilly-sur-Seine (up to 10km), Levallois-Perret (up to 10km)
Experience
- UkioHRIS PayFit Implementation Pilot - 25 usersREAL ESTATEJuly 2025 - September 2025 (2 months)Paris, FranceUKIO (via SOPTIMA)Full coordination of the PayFit HRIS implementation project for 25 users.Responsibilities:- Coordination with HR department and external accounting firm- Migration and cleaning of historical payroll data- System configuration (Payroll/Recruitment/Leave modules)- User acceptance testing and team training- Go-live and post-deployment supportResults:✅ Delivered on time (2-month window met)✅ 0 payroll errors post-migration✅ Full automation of HR workflows✅ 100% user adoption from Day 1
- Descartes & MaussCEO/CFO Support & Project Coordination - Scale-up 0 to 35 employeesSOFTWARE PUBLISHINGApril 2021 - March 2025 (3 years and 11 months)Paris, FranceExecutive support to the CEO and CFO during the post-funding growth phase (5M EUR).Responsibilities:- Management of complex agendas, international travel, boards- Coordination of strategic meetings (management committees, investor meetings)- Interface between CEO/CFO and teams (Tech, Operations, Sales, HR)- Steering of digital projects (TravelPerk, QuickBooks)- Creation of executive reporting framework (5 stakeholders)Results:✅ Supported growth from 0 to 35+ employees✅ 40% reduction in administrative workload through automation✅ Executive reporting delivered in 2 hours vs. 2 days previously✅ Continuous operational support over 4 years
- Swiss LifeBilingual Executive Assistant - CFO & PMO DirectorBANKING AND INSURANCEOctober 2019 - March 2020 (5 months)Levallois-Perret, FranceBilingual executive support to the Deputy CFO and the Director of PMO & Procurement at an insurance company.Responsibilities:- Coordination of complex C-level agendas, international travel, strategic meetings (boards, steering committees, management committees)- Administrative and financial management: invoicing, purchase orders, expense reports, budget monitoring- Operational support to Finance and PMO teams: preparation of committee documents, meeting organization, cross-functional project coordination- Interface between management and operational teams: priority management, decision tracking, internal communicationResults:✅ Continuous support for Deputy CFO and PMO Director (1 year)✅ Smooth coordination of C-level agendas and travel✅ Rigorous administrative and financial management✅ Effective interface between management and operational teams
Reviews
★ Anthony
ITME
Reviewed on 4/30/2021
I hired Johanna as an Executive Assistant / Office Manager. She met my expectations in every way. Very pleasant, rigorous, and diligent, she quickly immersed herself in the tasks assigned to her. The expected skills were present, the collaboration was a real pleasure. A big thank you Johanna for your professionalism and your friendliness :)
Benjamin
DataDome
Reviewed on 6/10/2020
Working with Johanna was a real pleasure. Very organized, punctual, and reliable, she is also accommodating and a good communicator. Satisfied with her work, we are extending the mission.
Recommendations
FU
FU
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Education
- BTS Assistant de ManagerCAVA de Créteil2012
Certifications
- AMF Certification (Autorité des Marchés Financiers)AFG Formation2018