Freelancer profile translated to English.

Description

Remote administrative assistant with over 27 years of experience in versatile administrative roles, I support freelancers, SMEs, and professional structures in managing and optimizing their administrative tasks.

I specialize in comprehensive administrative management, invoicing, file and contract monitoring, and daily administrative support, with rigor, autonomy, and a sense of priorities.

Accustomed to demanding environments, I am recognized for my reliability, discretion, and strict adherence to confidentiality. I quickly adapt to my clients' tools and procedures and work both independently and collaboratively with their teams.

Available for one-off assignments or regular support, exclusively in French, remotely.

🔹 Key Skills

Administrative Assistance

Administrative Management

Invoicing

Payment Tracking

Administrative Organization

File Management

Scheduling

Remote Administrative Support

Client Relations

Data Confidentiality

Languages

French
Native or bilingual
English
Conversational

Workplace preferences

Can work on-site

Fully (up to 50km)

Küpfer & Fils SA
Billing and Scheduling Manager
CIVIL ENGINEERING
January 2021 - February 2026 (5 years and 1 month)
Bex, VD, Switzerland
- Complete management of invoicing and client files, in a high administrative workload environment requiring rigor, adherence to procedures, and confidentiality. Follow-up of reminders and payment by installments.
- Supervise and support the scheduling team for approximately 20 teams.
- Manage calls and emails.
- Monitor files and contracts, prepare quotes.
- Inventory management.
- Work time management.
- Social media management.
Responsibility Sensitive File Management Invoicing and Payment Tracking Contract Monitoring Scheduling
Amoudruz SA
Technical Secretary
CIVIL ENGINEERING
January 2009 - June 2021 (12 years and 5 months)
Les Acacias, GE, Switzerland
- Complete invoicing and follow-up of client reminders.
- Handle phone calls and emails.
- Monitor the intervention schedule and follow up before, during, and after.
- Prepare reports and quotes in collaboration with technicians.
- Track daily work hours of workers according to the roadmap.
Invoicing Quotes Report Preparation Data Entry Work Time Tracking
Etat de Genève
Administrative Manager
PUBLIC SECTOR
July 1999 - December 2007 (8 years and 5 months)
Genève, Switzerland
- IT management of official documents before, during, and after the State Council of Geneva session.
- Preparation of weekly meetings.
- Direct contact with various departments of the cantonal administration.
- Monitor and process emails.
- Scanning and processing of documents for archiving.
Email Management Official Document Tracking Administrative File Tracking Client Contact Assistance to Authorities