Freelancer profile translated to English.

Description

As a Virtual Assistant and Backoffice Expert, I support coaches, agencies, e-commerce businesses, and many more in relieving everyday office tasks and stabilizing processes – so there's more time for the core business.

Here's how I can support you:

Backoffice & Office Management: Email and appointment management, document/data maintenance, digital filing & structure
Customer Service: Customer support
Offers & Invoices: Creation/organization, filing
Preliminary Accounting: Receipts, Lexoffice, handovers, and communication with the tax advisor
Optional: Social Media Support
Backoffice Relief (10–20 hrs./week)
Invoice & Receipt Workflow (Lexoffice-ready)
Vacation/Sickness Replacement (quick to start)
Customer Service / Inbox Management (Tickets, Replies, Follow-ups)

I work in a structured, discreet, and reliable manner – with clear responsibilities, transparent communication, and fast results. Engagement is project-based, ongoing, or short-term replacement (remote, if needed also on-site within a 100 km radius of Tribsees).

Typical results: less chaos in the inbox, faster response times, clean filing, stable invoicing process.

My Skills:

• GetMyInvoices

• Canva for appealing visual content

• MS Office (Excel, Word, Outlook, PowerPoint)

• ChatGPT

• Workspace

• Google Sheet

• Teams, Zoom, Google Meet

• CGM

• Odoo

• LexOffice

• HAPAK

• Trello

• ToDoist

• Zoho CRM

• Express Scribe

• Internet browsers like Firefox & Explorer

You are welcome to contact me by email, Instagram, LinkedIn at Baltic Büroservice or Eleen Rehberg, or by phone.

Feel free to visit my homepage at

I look forward to your feedback and to a collaboration.

Sincerely

Eleen Rehberg

Baltic Büroservice

Industry field of expertise

Languages

German
Native or bilingual
English
Basic
Norwegian
Basic

Workplace preferences

Can work on-site

Rostock (up to 50km)

Kastellino GmbH
Executive Assistant
RESTAURANTS AND FOOD SERVICE
November 2025 - Today (7 months)
Hamburg, Germany
Company setup with various research activities, personnel management, and co-creation and maintenance of the homepage.
Research Recruitment Personnel Management Virtual Assistance Executive Assistant
Simon Gärtner Generalagentur
Virtual Assistant / Customer Acquisition
BANKING AND INSURANCE
July 2025 - August 2025 (1 month)
Groß-Zimmern, Germany
Lead generation, research in the social media area, new customer inquiries on LinkedIn, communication with potential new cooperation partners and leads.
Insurance Social Media Communication Research Lead Generation
Miro INK UG
Preliminary Accounting
HEALTH AND WELLNESS
February 2025 - April 2025 (2 months)
Freiberg, Germany
Preliminary accounting for the tax office, invoice control, incoming & outgoing. Personnel registration via LexWare.
Accounting Preliminary Accounting Accounting

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Clerk for Office Communication
Commercial Vocational School Greifswald
2004
Certified Typist
BfW Rostock
2016
Fortbildung als medizinische Schreibkraft nach Phonodiktat

Individual Coaching for Start-ups
Erfolgspfad
2023
Start-up Founding
Certified Typist
Berufsbildungswerk Rostock
2016
medical texts medical documentation general anatomy Typing Service Digital Phonodictation

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Eleen Rehberg

Virtual Assistant Office Services

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